1. Overall responsible for day to day handling of Library related aspects - Library (Members / Student) stock management (Books, magazines, Periodicals): · Follow laid down process for Library Management. Update the same with approval as and when required. · Identification of new publications / magazines, approval of the same from Office Bearers, Follow up with Suppliers for Purchasing, and for their bill & payment. · Numbering the new books / magazines, & placing it in the shelf Subject-wise / Serial wise. · Maintaining of books in the Library · Follow up for free subscription of Magazines · Renewal of subscriptions · Binding of Magazines · Storing the audio recording for all programs in e-library · Making the CDs for the programs for the members as per their request. · Maintaining the photographs, CD data & album for each function for library record. · Regular disposal process for outdated editions / worn out books / magazines, etc. Gifting of the same to other Libraries · Lending Books of library to students & Business Consultancy to members as per their requirement · Follow- up with students for returning the books. · Maintaining the register for books issued & the details of the student · On members request identifying cases from ITR, CTR online CD & BCA Journal CD and issuing the print outs against a fee. · Receiving the Tribunal Cases Part B, numbering, listing & maintaining it in a file along with a set of Xerox copy. · Issuing the cases to the members & maintaining appropriate record. · Maintain appropriate records for all operations and prepare Periodical Reports on operations of Library · Stock control/audit of library books twice in a year · Maintaining the Imprest Account of ICAI and ensure that we receive all approved publications. Keeping a follow up for invoice and ensure adequate imprest balance.
2. Overall responsible for the Coordination of the BCAS Journal · Follow laid down process for Journal Management. Update the same with approval as and when required. · Follow-up with all Feature writers for journal & getting the articles as per scheduled laid down · Receiving the articles / society news / tribunal cases / from the writer & sending it to Journal Committee or designated individual for approval. · Entering the Details of the articles / society news & the details of the writer in the Register so designed. · Follow up with the Regular advertisers, new advertisers for sending the advertisement, solving their queries regarding the mode of payment, tariff rates, discounts allowed, payments, issuing receipts etc & forwarding the advertisements to the printer. · Maintaining the advertisement register and recording every detail of the advertisement. · Compiling of Society News received from Events department and getting it approved from Joint Secretaries · Making analysis of the pages utilized for advertisement as against the articles. · Making analysis of the pages utilized for each article, feature, advertisement, BCAS announcements & fillers. · Follow up with Events team for photographs for Journal & maintaining the album. Providing caption writing to the printer for photographs for Journal. · Drafting Thank you letters for authors whose articles has been published in Journal in co-ordination of Journal Committee. · After approval of letters sending them to the respective authors along with the copy of Journal & maintaining a record of the same. · Sending of BCA Journal to the advertisers. · Maintain appropriate records for all operations and prepare Periodical Reports on BCAS Journal · Preparing of highlights of the Journal index for sending it to web subscribers for increasing membership
3. Overall responsible for the Coordination of the BCAS Newsletter · Assisting in coordinating the monthly newsletter
4. Other miscellaneous work · Any other miscellaneous work as and when directed by the Office-bearers, committee chairman & convenors.
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